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Draft York Postal Harriers Safeguarding Adults policy



We all have a responsibility to safeguard adults who are experiencing, or are at risk of, abuse and neglect.


This policy and procedures outlines what adult safeguarding is and what to do if you have a concern. 


Policy statement


This organisation is committed to creating and maintaining a safe and positive environment for all people involved in the sport/activity. It accepts its responsibility to assist in the welfare of all people and to safeguard them from poor practice, abuse and bullying.


All individuals within the organisation - players/members/volunteers/coaches/support staff - have a role and responsibility to help ensure the safety and welfare of adults. 


This organisation accepts that we are required to fulfil our duty of care, which means that we must do everything that can be reasonably expected of us to help safeguard and protect people from harm, and to act when we suspect that someone is being harmed, or is at risk of harm.


The organisation also adopts the full policies from UK Athletics and the four Home Country Athletics Federations:


Adult Safeguarding Policy:


Adult Safeguarding Procedures:



What is adult safeguarding?


The official definition of “Adult safeguarding” is working with adults with care and support needs to keep them safe from abuse or neglect. It is an important part of what many public services do, and a key responsibility of local authorities (Care Act 2014).


The safeguarding duties apply to an adult who:

  • has needs for care and support (whether or not the local authority is meeting any of those needs)

  • is experiencing, or is at risk of, abuse or neglect

  • is unable to protect themselves from either the risk of, or the experience of, abuse or neglect, as a result of those care and support needs


Adults who fulfil this criteria are ‘adults at risk’. 


People can have a need for care and support for a variety of reasons – for example they may have a learning disability, a physical disability, a chronic health condition or have a mental health issue. Such conditions may bring with them additional vulnerabilities, however having care and support needs does not mean that people are automatically adults at risk and need safeguarding.  


Safeguarding adults is underpinned by:


  • The Care Act 2014

  • Mental Capacity Act (MCA) 2005


Types of abuse suffered by adults identified in the Care Act 2014 are:


  • Physical

  • Sexual

  • Psychological/Emotional/Mental

  • Financial and material

  • Neglect and act of omission

  • Discriminatory

  • Organisational

  • Modern Day Slavery

  • Domestic Violence

  • Self Neglect – including hoarding


Other types of harm that adults may experience include:


  • Cyber Bullying

  • Forced Marriage

  • Female Genital Mutilation

  • Mate Crime

  • Radicalisation


Safe recruitment and safeguarding training


We want to make sure that all of our volunteers and staff have the right skills and qualities to

create a safe environment. All staff and volunteers will be subject to safe recruitment

procedures and will also be updated with any relevant legislation, policies and procedural

changes. Appropriate training will also be identified and offered, including safeguarding

adults training.




The organisation will make available its Safeguarding Adults Policy and Procedures to all staff, volunteers, members and partner organisations. 


What to do if you have concerns about an adult member


Organisation members, staff and volunteers are not expected to be an expert in recognition of a safeguarding concern; however, all adults working, volunteering and participating have a duty of care to be vigilant and respond appropriately to suspicions of poor practice, abuse or bullying. They should also respond to any indication of abuse that may be occurring outside of the organisation setting. 


This does not mean that it is your responsibility to decide if a situation is poor practice, abuse or bullying, but it is your responsibility to report your concerns to the Welfare Officer.


If you think a child, young person or adult is at risk of significant harm or abuse, or require urgent protection, call the Police on 999 and/or the City of York Safeguarding Adults Board

If the matter is not immediate, and you are not able to speak to the Club Welfare Officer, please contact a member of the England Athletics Welfare Team by calling 07464 522426.

All safeguarding concerns are treated with confidentiality and information is only shared on a need to know basis.



What to do if you have a concern about an adult


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